Perry Township Board Meeting Minutes: Thursday, February 13, 2025
The meeting is called to order at 1:00 pm
Members Present: Jack Davis, Barb Sturbaum, Susie Hamilton, Dan Combs
Non-Members Present: Sharon Yoder, Branden Surigao, William Morris, Forrest Gilmore, Chris Cockerham, Sai Srinivas
Agenda
- Property Update
- Annual Report
- TA-7
- Rainy Day Fund Resolution
- Encumbrance Resolution
- Disposition of Checks
- Other
Property Update
Forrest states that they are about $6 million away on funding for the building project, however, some of their funding is federal/state funding which under new legislations may be revoked in the near future but at this time they are moving forward as if the funding is still available, but with caution. They do still have three major sources of funding working toward the balance needed. The estimated time as of now to start on construction is September of 2025. Chris is ready to market the current shelter. There is a concern that the new shelter would not be ready before the current shelter would be sold. Chris states that a contract could be drawn up that states the buyer could not take possession until so many days after the sell. There is still the option of having the title transferred to Beacon and having Beacon then sell the property. At this time William will be putting the notice of sell in the paper for 30 days before Chris will be able to market the property. Barb moves to put the sell of the property in the paper and promise Beacon a minimum of $200,000 up to $250,000 depending on the sell of the property, Jack seconds, all approve.
Annual Report
Dan explains the annual report. Each board member is offered a copy of the annual report. Dan gives a breakdown to the board on the larger expenses throughout the year. Barb accepts the annual report, Jack seconds, all agree.
TA-7 Report
Branden explains the Township Form 7 and the breakdown of how many people the township has served throughout the year. We had about 763 more requests this year than the previous year and gave out more money from the budget than the previous year. The in-kind value is more than the previous year. The number of cremations was more than the previous year. The food pantry has served more households than the previous year. All the numbers are up except utilities.
Rainy Day Resolution
It is proposed to transfer $75,000 from General Fund into the Rainy Day Fund. Jack makes the motion, Barb seconds, all agree, the motion passes.
Encumbrance Resolution
Dan states that there are some outstanding bills from 2024 that have not yet come in. These bills will need to be paid from the 2024 budget but will not come out until 2025 so there has to be an encumbrance resolution in place in the amount of $39,609.00. Jack motions to approve the Encumbrance Resolution, Barb seconds, all agree, the motion passes.
Disposition of Checks
There are two checks on the books that cannot be disposed of until after two years. Both checks were written to The Reserve on Third on 7/7/22 and 12/28/22. The board has acknowledged the disposition of these checks.
Other
The storage facility that will be built next door will be providing only one parking space which causes a concern, however they will have a drive through area that will hold up to at least four cars at a time where people will drive in and unload then leave. William has also requested that they put up a temporary fence during construction. There is still some concern from the board about the effect on the Township property. William states that he will look into this more and Dan states that he will look into the pricing of permanent fencing.
William met with Area 10 recently about the apartment complex and they figured out the snow and parking lot issue. William is now negotiating a new management contract with Area 10. The changes Dan wants to see in the contract are the frequency of on-site inspections, the amount per repair, a five-year review of the contract, and not letting things accumulate. Branden negotiated that the Township will pay to replace the flooring since Area 10 got a new quote and it was already over 10 years old.
Area 10 vacated their office in building B. Dan suggests putting new carpet down as well as getting the wifi/phone wiring in that office space and moving the administrators over into that room. Barb suggested just redoing the whole building and adding both buildings together.
Meeting was adjourned at 2:40 pm.